XTRACT Ai Labs · Pipeline + Automations
Every lead answered, routed and followed up automatically.
Pipeline + Automations sets up the system behind your sales: every lead lands in one place, gets an answer in minutes, moves through clear stages and gets followed up until it’s a yes or a no. Nothing depends on someone remembering.
Sample output · Pipeline
New lead to booked job
- Stages
- New · Contacted · Booked · Quoted · Won · Lost
- Speed to lead
- Text goes out in under 2 minutes, day or night
- No-show
- Text 10 minutes after, reschedule link included
- Won
- Welcome email, review request 3 days after the job
Illustration. Yours is built from your business.
The problem it solves
You’re paying for leads you never answer.
The fastest reply usually wins the job. But leads come in at night, on weekends and while you’re on a job, and by the time anyone calls back, they’ve already booked someone else.
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Speed
Leads wait hours
The first business to answer usually gets the work.
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Visibility
No idea where deals stand
Leads live in inboxes, texts and someone’s memory.
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Follow-up
Quotes go quiet
Most quotes need a few touches. Most never get one.
What you walk away with
A system that remembers so you don’t have to.
Your pipeline, your automations and your messages, set up so every lead gets the same fast, friendly follow-up whether you’re in the office or on a roof.
- One pipeline with every stage named
- Instant text and email replies to new leads
- No-show and quote follow-up
- Review requests after every job
- Alerts when a hot lead needs a human
- Everything built in GoHighLevel
How it works
Set up once, runs every day.
Map the stages
From first contact to raving fan, in your words.
Write the messages
Every text and email sounds like you.
Turn it on
Tested end to end, then it runs.
Where it fits
Layer 4 of the Growth Hierarchy.
Systems sit right under your channels. If they leak, every dollar you spend on marketing leaks with them.
Questions
Before you start.
“Will automated texts feel robotic?”
Not if they’re written like you talk. Most people just appreciate a fast answer.
“I already have a CRM.”
Good. The question is whether it’s running the show or just storing names.
Free guide and workbook
The Founder’s Guide to the Ai Era
Ai is here. Whether you’re ready or not.
A 30-minute self-assessment for founders who know Ai matters and don’t know where to start. Score your business on the 10 layers of the Growth Hierarchy and find the one thing holding the rest back.
- Score 10 layers, from your plan and your team to your traffic
- Find the one layer that’s holding the rest back
- Worksheets for your plan, your seats, your offer and your systems
- A free Ai tool for every section, one QR code away
XTRACT Ai Labs
Learn it. Or let us run it with you.
Start with the free Ai operations audit. We look at your whole business, show you where Pipeline + Automations fits, and build it with you.